Privacy Policy
Effective Date: May 8, 2026
Welcome to InStyle Dental Care (“Company,” “we,” “our,” or “us”). Your privacy is important to us, and we are committed to protecting the personal and health-related information you share with us through our website, https://www.instyledentalcare.com/ (“Website”), our office, and related services.
This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our Website, schedule appointments, complete forms, communicate with us, or receive dental services.
This Privacy Policy is designed to align with applicable privacy and healthcare regulations, including HIPAA requirements where applicable.
1. Information We Collect
We may collect the following categories of information:
A. Personal Information
When you interact with our Website or office, we may collect:
Full name
Email address
Phone number
Mailing address
Date of birth
Emergency contact information
Insurance details
Appointment preferences
B. Health Information
When necessary for treatment or patient care, we may collect protected health information (“PHI”), including:
Dental and medical history
Treatment records
X-rays and imaging
Prescription information
Billing and payment information
C. Automatically Collected Information
When you use our Website, we may automatically collect:
IP address
Browser type
Device information
Pages visited
Date/time of visits
Referral sources
Cookies and tracking technologies
This information helps us improve Website functionality and user experience.
2. How We Use Your Information
We may use your information to:
Schedule and manage appointments
Provide dental care and treatment
Process insurance claims and payments
Respond to inquiries and customer service requests
Send appointment reminders
Improve our Website and services
Maintain patient records
Comply with legal and regulatory obligations
Communicate promotions, updates, or office announcements (where permitted by law)
3. HIPAA & Protected Health Information
As a healthcare provider, we understand the importance of safeguarding your protected health information (“PHI”).
We maintain administrative, physical, and technical safeguards designed to protect your PHI from unauthorized access, disclosure, or misuse.
Your health information may be used or disclosed for:
Treatment
Payment processing
Healthcare operations
Legal or regulatory requirements
Emergencies involving patient safety
We do not sell your health information to third parties.
4. Cookies & Tracking Technologies
Our Website may use cookies, analytics tools, and similar technologies to improve user experience and marketing performance.
These technologies may collect:
Browsing behavior
Device identifiers
Website interaction data
Advertising engagement metrics
You can modify your browser settings to refuse cookies; however, some Website features may not function properly.
5. Third-Party Services
We may use trusted third-party providers for:
Appointment scheduling
Payment processing
Website analytics
Marketing communications
Insurance processing
Secure patient forms
These providers are only permitted to use your information for authorized business purposes and are required to maintain appropriate confidentiality and security measures.
Our Website may also contain links to external websites. We are not responsible for the privacy practices or content of third-party websites.
6. SMS, Email & Marketing Communications
By submitting forms or providing your contact information, you consent to receive communications from us, including:
Appointment reminders
Treatment follow-ups
Billing notifications
Office updates
Promotional offers (where permitted)
You may opt out of marketing emails at any time by clicking the unsubscribe link or contacting us directly.
For SMS communications, message and data rates may apply depending on your carrier.
7. Data Sharing & Disclosure
We may disclose your information:
To healthcare providers involved in your care
To insurance companies for claim processing
To service providers assisting our operations
To comply with legal obligations
To protect our legal rights or patient safety
During business transfers such as mergers or acquisitions
We do not sell or rent your personal information to third parties.
8. Data Security
We implement commercially reasonable safeguards designed to protect your information, including:
Secure servers
Encrypted communications where applicable
Access controls
Staff confidentiality protocols
HIPAA-aligned procedures
However, no internet transmission or electronic storage system can be guaranteed 100% secure.
9. Children’s Privacy
Our services may include pediatric dental care. Personal information collected from minors is handled with parental or legal guardian consent in accordance with applicable laws.
We do not knowingly collect personal information from children through our Website without appropriate consent.
10. Your Privacy Rights
Depending on your location and applicable laws, you may have the right to:
Request access to your information
Correct inaccurate information
Request deletion of certain data
Restrict certain uses of your information
Withdraw consent for marketing communications
Request copies of your records
To exercise these rights, contact us using the information below.
11. Retention of Information
We retain personal and health information only as long as necessary for:
Patient care
Legal compliance
Insurance requirements
Business operations
Recordkeeping obligations
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Changes become effective immediately upon posting to this page. The updated effective date will appear at the top of this policy.
We encourage users to review this page regularly.
13. Contact Information
If you have questions regarding this Privacy Policy or your personal information, please contact us:
InStyle Dental Care
Website: https://www.instyledentalcare.com/
Email: info@instyledentalcare.com
Phone: (Insert Office Phone Number)
Address: (Insert Office Address)
14. Consent
By using our Website or providing information to our office, you acknowledge that you have read and understood this Privacy Policy and consent to the practices described herein.
Accessibility Statement
We are committed to making our Website accessible and user-friendly for all individuals, including people with disabilities. If you experience difficulty accessing any part of our Website, please contact us for assistance.
